Job Details
Job Summary: A fast-growing middle-market industrial services company is seeking a Contracts Manger to support its operations, sales, and procurement teams. Responsibilities include reviewing and tracking all customer and vendor contracts, ensuring compliance with legal, commercial, and safety requirements, maintaining up-to-date contract documentation, and notifying key internal stakeholders of significant milestones such as contract additions, changes, expirations, or renewals. This role requires strong administrative skills, attention to detail, and a deep understanding of contract principles to support maintenance, turnaround, and project service work for large energy and infrastructure customers.
Duties/Responsibilities:
• Collaborate with company regions/branches to complete customer pre-qualification forms (PQFs), master service agreements (MSAs), contract documents, questionnaires, and pricing spreadsheets in a timely manner.
• Maintain and update core "bid" and contract documents and files to be ensure consistency across all customer agreements and enable fast turnaround times on contract changes and additions.
• Review, redline, and negotiate customer and vendor contract legal language to align with company requirements, including payment terms, indemnities, and insurance coverages. Coordinate with insurance carriers to ensure compliance with contract requirements.
• Catalog all customer and vendor contract files in the company’s internal intranet or contract management software. Distribute key contract requirements to all departments for renewals, expirations, addendums, or new agreements.
• Ensure compliance with all annual or periodic customer contract requirements and deadlines. Notify internal departments of upcoming deadlines well in advance.
• Work with the Pricing/Project Controls and Billing departments to monitor, maintain, and audit customer contract pricing files. Ensure the company ERP system reflects the latest customerspecific pricing and that invoices comply with contract terms.
• Maintain compliance with individual state contractor licensing requirements for all operational states. Required Skills/Abilities:
• Extensive experience working with standard contract and legal language, including indemnifications, terms, and warranties.
• Exceptional organizational and administrative skills, with high attention to detail.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, and SharePoint).
• Experience using DocuSign, Adobe Sign, or similar software for contract signature management.
• Familiarity with contract management software for creating, editing, cataloging, and tracking contract documents (e.g., PandaDoc, DocuSign CLM, SAP Ariba, Procore, or similar systems).
Education and Experience:
• A minimum of five (5) years of relevant contract administration experience is required.
• Related experience in adjacent fields such as paralegal or insurance underwriting may supplement the contract administration experience requirement.
• Experience with international and overseas contracting is a plus but not required.
• A Bachelor’s degree in Business Administration, Accounting, or a related field is preferred